Classes of information

Who we are and what we do

What we spend and how we spend it

What our priorities are and how we are doing

How we make decisions

Our policies and procedures

Lists and registers

The services we offer

In order to help you find the information you need, the information which the Council publishes, or intends to publish, via this Scheme is divided into a number of 'classes'.

Each class of information will hold a number of documents which may be leaflets, plans, photographs etc and these will be constantly updated. To assist you in finding this information a section has been included in the scheme giving contact details.

The Model Scheme which the Council has adopted contains seven classes of information and these are as follows:

Who we are and what we do

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Information about the various directorate areas within the Council, plus contact details for the Chief Executive and Corporate Directors

  • Location and opening times of council properties

Information about locations, opening times and contact details of all the Council’s centres/buildings, which are there to enable the public to access Council services

Information for example about the Greater Manchester Fire Service, The Association of Greater Manchester Authorities, Greater Manchester Passenger Transport Executive and the Waste Disposal Authority

What we spend and how we spend it

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  •  Financial statements, budgets and variance reports

The Council’s Statement of Accounts

  • Capital programme

The Capital Strategy and Asset Management Plan

  • Spending reviews

The Council’s Statement of Accounts and Committee reports

  • Financial audit reports

For example within District Audit Reports, Annual Governance Reports and Best Value

Reports

For example the allowances members are entitled to claim and the amount each member received in expenses

  • Staff allowances and expenses

Mileage, accommodation, subsistence rates that can be claimed by staff

  • Pay and grading structure

Salary bands for all grades, including senior and chief officer grades

  • Details of contracts currently being tendered

Procurement policies and guidance

Contracts currently available for public tender

  • List of contracts awarded and their value

Contracts awarded under the Public Contract Regulations 2006 as published in The Official Journal of the European Union.

  • District auditor’s reports

For example within District Audit Reports, Annual Governance Reports and Best Value

Reports

  • Financial statements for projects and events

The Council’s Statement of Accounts

  • Internal financial regulations

Financial regulations under the Council’s Standing Orders, as contained in the Council’s Constitution

  • Funding for partnership arrangements

Partnership funding, for example The Children’s Fund was launched as part of the government’s commitment to tackle disadvantage among children and young people

What our priorities are and how we are doing

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  •  Annual reports

The Council’s Annual Report / The Council’s Plan

  • Strategies and business plans for services provided by the Council

Strategies, business and service plan for directorates, departments and services including

The Council Plan and the Capital Strategy and Asset Management Plan

  • Best value performance plans

For example best value performance plans and auditor’s reports

  • Internal and external organisation performance reviews

Performance information including for example Comprehensive Performance Assessments, The Council Plan and Improvement Plan, performance improvement plans for departments.

  • Strategies developed in partnership with other authorities

For example housing strategies and plans, education strategies, homeless strategies, customer involvement strategies, crime reduction strategies

  • Economic development action plan

Economic development strategy and plan

  • Forward plan

The Council’s Forward Plan which details the Key Decisions that the Council is going to take over a four month period.

  • Capital strategy

Capital and Asset Management Strategies and Plans.

  • Best value performance indicators

Information about the Council’s Best Value Performance Plan and about inspections and annual governance reports

  • District Auditor’s reports on the best value performance plan and performance indicators

For example within District Audit Reports within the Annual Report and Best Value Reports

  • Comprehensive Performance Assessment

Information about Comprehensive Performance Assessment

  • Inspection reports

Publicly available inspection reports for example Local Development Framework Annual Monitoring Reports, the Council’s Annual Report, and Youth Service Termly Reports

  • Local Area Agreements

Partnership agreements made by the Council by working with various groups and partnerships in the public, private, voluntary, community and faith sectors

  • Statistical information produced in accordance with the Council’s and departmental requirements

For example information about schools attendance, and population and employment

  • Impact assessments

Executive Reports containing Impact Assessments (such as Equality Impact Assessments)

  • Service standards

Customer Charter and Service Standards

  • Public service agreements

Local public service agreements

How we make decisions

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  • Timetable of council meetings
  • Agendas, officers’ reports, background papers and minutes of Council committee, sub committee and standing forum meetings.

Public information on the Council’s decision recording system

  • Major policy proposals and decisions

Information on The Council’s Forward Plan and via public information on the Council’s decision recording system

  • Facts and analyses of facts considered when framing major policies

Information on The Council’s Forward Plan and via public information on the Council’s decision recording system

  • Public consultations

Consultation papers or information, any summary of the responses and the outcome of the consultation exercise

Our policies and procedures

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  • Policies and procedures for conducting council business

The Council’s Constitution

  • Policies and procedures for delivering our services

For example Customer Charter and Equality and Diversity Policy

  • Policies and procedures about the recruitment and employment of staff

For example employment information, current vacancies, Recruitment Policy, Equality and Diversity Policy, Human Resources Policy, Health and Safety Policy

  • Customer service

For example Customer Service Policy and Complaints policy

  • Records management and personal data policies

For example Data Protection Policy and Records Management Policy

  • Charging regimes and policies

For example Licensing Fees and Charges, Building Control Charges, Service Charges for Council Tenants, Local Land Charges

Lists and registers

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 Available for inspection only

  • Public registers and registers held as public records

For example, Register of Births, Deaths and Marriages, Register of Electors, Register of Premises Licences and Club Premises Licences, Register of Hackney Carriage Drivers

  • Asset registers and information asset register

Corporate Asset Management Plan

  • Register of councillors’ financial and other interests

Register of Members’ Interests in accordance with the Local Government Act 2000 [Section 81]

  • Register of gifts and hospitality

For council officers at assistant director level and above

  • Highways, licensing, planning, commons, footpaths etc

For example Definitive Maps, Register of Adopted Highways, Register of Planning

Applications

Register of Common Land

  • Register of Electors

The Register of Electors and information about the Register and where it can be inspected

The services we offer

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 Details of all the Council’s Services can be found in the Council’s Directory of Services

  • Regulatory and licensing responsibilities

For example hackney carriage licensing, motor salvage licensing, amusement licensing, liquor licensing

  • Services for local businesses

For example business services and advice in respect of financial support, property advice, business opportunities, recruitment of staff

  • Services for other organisations

For example student groups, youth groups and club activities

  • Services for members of the public

Details of all the Council’s Services can be found in the Council’s Directory of Services.

  • Services for which the council is entitled to recover a fee, together with those fees

For example Licensing Fees and Charges, Building Control Charges, Service Charges for Council Tenants, Local Land Charges

  • Information for visitors to the area, leisure information, events, museums, libraries and archive collections

Information about the local area

  • Leaflets, booklets and newsletters

Various leaflets and council publications available in council offices, district centres, libraries etc

  • Advice and guidance

For example advice on debts and benefits, consumer advice, affordable housing

  • Media releases

Press statements and releases

  • Election Information

For example election results, forthcoming elections and voting procedures

 

Trafford Council Publication Scheme.