Mayoral Engagement Request Form Use this form to request that the Mayor of Trafford attend an event you are organising. All requests must be made no later than two weeks prior to the event. Date of Engagement (DD/MM/YYYY) Event Organisation Start time of engagement Hours Minutes Seconds AM/PM AM PM Time the Mayor should arrive at (the Mayoress will accompany the Mayor unless you have indicated otherwise) Hours Minutes Seconds AM/PM AM PM Time the Mayor may conveniently leave at Hours Minutes Seconds AM/PM AM PM Approximate duration Venue Venue address Address Line 1 Address Line 2 City County Postcode Country Contact name Contact address Address Line 1 Address Line 2 City County Postcode Country Contact phone Contact email If the Mayor is called upon to speak, please state the name of toast, the subject of speech, the speech length and any relevant guest list: Please state the dress code (Lady): Please select Day Dress Formal wear Please state the dress code (Gentleman): Please select Suit Evening wear Name of the individual receiving the Mayor/Mayoress on arrival: Are there any special persons for the Mayor/Mayoress to meet? If so, please give names/titles (e.g. President, Chairman etc.) Is the function inside / outside or both? Inside Outside Both Who will preside at the function? Will a parking space be provided for the Mayoral Car? If so, where? If anticipated possible problems, please advise of alternative parking. Type of refreshments provided:(e.g. sit down dinner, light buffet, canapés, tea/coffee etc). If refreshments are to be provided, will they also be provided for the Mayoral Attendant? Yes No Please provide any further details that you think may be of assistance to the Mayor: Submit