Communications Events Team Service Privacy Notice

Our core data protection obligations and commitments are set out in the Council’s primary privacy notice.

This notice provides additional privacy information for:

Individuals and organisations applying for:

  • Filming Permits
  • Free and Commercial Events on Council Land
  • Free and Commercial Activities on Council Land
  • Market Licences
  • Street Parties

Purpose(s)

We collect, or obtain your personal information and that of third parties involved with your event for the following purpose(s):

To determine your application

Categories of personal data

In order to carry out these purposes we collect and obtain:

Contact details of the applicant

Contact details of third party suppliers to you

Evidence of public liability insurance relating to your event and activities at that event

Evidence of appropriate qualifications for people and equipment relating to health and safety

If statutory or contractual, consequences if information is not provided

If you fail to provide certain information by the required deadlines for events for into which we enter a formal contract, or for activities which are formally licenses by us, we may refuse to progress your application or rescind a licence which has been issued.

Information sharing/recipients

We may share personal information about you, and your third party suppliers with the following types of organisations:

  • Other Council Departments
  • The Council’s Service Delivery Partner Amey
  • Greater Manchester Police
  • PPL & PRS Licensing organisations

The stakeholders we consult will vary depending on the nature of the application. 

Automated Decisions

For this service:

  • All the decisions we make about your application involve human intervention

Data retention/criteria

Our Corporate Retention Schedule outlines how long we retain certain types of information. For further information on how long we retain your data in accordance with retention guidelines, please contact data.protection@trafford.gov.uk

Rights of individuals

Information about:

  • exercising your rights
  • contacting our DPO [only for council – use other language if controller in own right as may not be required to have DPO]
  • raising a concern with us, or
  • making a complaint to the Information Commissioner is accessible in our guide on exercising your rights, found on the Council’s data protection internet page.

Updates (notice)

We may update or revise this Privacy Notice at any time so please refer back to this page for the most up-to-date version. 

 

This page was last modified on 11/02/2019 09:46:00