Emergency planning and service delivery privacy notice - Coronavirus


This privacy notice is to supplement all the information we currently make available about how we process your personal data. Its aim is to make it easier to understand and provide you with more information about how Trafford Council may seek to collect and hold information about you in relation to the unprecedented challenges we are all facing during the Coronavirus pandemic (COVID-19).

We are committed to protecting your personal data and ensuring that it is processed fairly and lawfully. Information you provide to us will be processed in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act 2018 (DPA 2018) and subsequent legislation.

We may seek to collect, process and share your personal data in response to the recent outbreak of Coronavirus, which is above and beyond what would ordinarily be done so, about our staff, their dependents and the general public, to ensure their safety and well-being.

Such information will be limited to what is legal, proportionate and necessary, taking into account the latest guidance issued by the Government and health professionals, in order  to provide the necessary support to those most vulnerable and in need and also to manage and contain the virus.  .

A lot of what we will do with your personal data will be covered by existing powers in current laws and you can find more information about how we process your information here: Data Protection

Legal basis

The legal basis for data processing we are relying on comes from Article 6 of the General Data
Protection Regulation (GDPR). The following sections apply;

  • Article 6(1)(c) Legal Obligation - Processing is necessary for compliance with a legal obligation to which the controller is subject;
  • Article 6(1)(d) Vital interest - the processing is necessary to protect someone’s life;
  • Article 6(1)(e) Public task -the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law.

Special category data

  • It is necessary to share sensitive information for the purposes of carrying out the obligations and exercising specific rights in the field of social protection law, for the provision of health or social care treatment or the management of health or social care systems. (Article 9 2(h) GDPR).
  • Public health processing- it is necessary for reasons of public interest in the area of public health (Article 9 2 (i) GDPR)

The Emergency Planning Service deliver the Local Authority’s statutory responsibilities and duties as a Category 1 Emergency Responder as set out by the Civil Contingencies Act (CCA) 2004.

The local authority must plan for, respond to and recover from major incidents in the Greater Manchester area.

The statutory duties placed on the local authority as a Category 1 responder includes the anticipation and assessment of risks, production of plans for the purpose of controlling and/or mitigating the impact of emergency incidents and business disruptions as well as effectively responding to, and recovering from, an emergency.

The processing of personal information is necessary for compliance with the statutory requirements of the Civil Contingencies Act 2004.

Sharing information

The CCA places a duty on Category 1 and 2 responders to share information upon request.  To help us provide emergency response services appropriate to your needs both during an incident and throughout the longer-term recovery period, we may share information with others including, but not limited to, Category 1 and Category 2 responders, such as:

  • Other Council Services
  • Emergency Services
  • NHS agencies
  • Health providers
  • Utility companies
  • Voluntary organisations


We will hold your information in line with our retention policy. For further details please contact: data.protection@trafford.gov.uk

Rights of individuals

You may exercise rights in relation to the council’s use of your personal information.

To find out more about how these rights apply in particular circumstances, please refer to our Guide to exercising your rights or alternatively visit the Information Commissioner’s website  

If you wish to exercise your rights (as outlined above) or to raise a concern about the handling of your personal information by the council, please contact our Information Governance Team at data.protection@trafford.gov.uk

If you are still unsatisfied you should contact The Information Commissioner’s Office by post at the ICO, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or by telephone: 0303 123 1113.

Updates (notice)

We may update or revise this Privacy Notice at any time so please refer back to this page for the most up-to-date version. 

This page was last modified: Tuesday 21 April 2020 15:15