Family Placement Service Privacy Notice

Our core data protection obligations and commitments are set out in the Council’s primary privacy notice.

This notice provides additional privacy information for:

  • Trafford approved foster carers
  • Members of the public who are making enquiries as prospective foster carer applicants
  • Actual foster carer applicants


We collect, or obtain your personal information for the following purpose(s):

  • Safe, effective recruitment of foster carers.
  • Ongoing assessment and review of foster carers with regards to suitability to foster and provision of support, supervision and training.
  • Effective matching with children who require foster placements.
  • Service review in order to determine needs of the service, evaluate current provision and plan further developments.
  • To share information regarding training and support of Special Guardians.

Categories of personal data

In order to carry out these purposes we collect and obtain:

  • Personal data regarding your name, address, date of birth, information about family members, employment and personal history and motivation to foster. This is required to complete an initial assessment regarding how to progress with your enquiry and may include information gathered on an Initial Visit.
  • For foster carer applicants information will be collected which is required to complete a fostering assessment as defined by the Fostering Regulation 2011, National Minimum Standards for Fostering and Trafford Procedure for Assessment of foster carers.
  • For foster carers information will be collected regarding which is necessary to assess your support and training needs and your ongoing suitability to foster.
  • For Special Guardians your consent will be sought during the assessment process regarding methods of communication.

Legal basis for processing

The legal basis for processing your personal information is: 

  • Legal obligation: the processing is necessary for you to comply with the law (not including contractual obligations) as set out Article 6 of the GDPR.
  • Consent for marketing purposes: where we have asked and you have consented to receive electronic marketing information about our services (you may withdraw your consent at any time), as set out in Article 6 of the GDPR.

If Trafford approved foster carers fail to provide certain information when requested, we may not be able to perform the contract we have entered into with you, such as provided necessary support and training, or we may be prevented from complying with our legal obligations to support you as foster carers and safeguard children in placement.

Information sharing/recipients

We may share personal information about you with the following types of organisations:

  • Fostertalk – This organisation provides independent support and advocacy for all Trafford approved foster carers. Trafford registers all approved foster carers as members of Fostertalk and will share contact details with them at this point. In the event of an allegation being made against you, Trafford Council seek your consent to make a referral to Foster talk and will share relevant safeguarding information with Fostertalk regarding allegations made against foster carers in order that they can be supported.
  • Health services
  • Police
  • Probation
  • Voluntary sector agencies
  • Educational establishments
  • Other statutory and voluntary agencies involved in provision of foster care.

As well as information collected directly from you, we also obtain or receive information from:

  • Statutory agencies including your GP, as defined in our Consent to Statutory reference form.
  • With another organisation if they tell us that you or your wider family need help/support
  • A member of the public or other professional may raise concerns that you, your child or another relative is at risk of harm, if there are safeguarding or child protection concerns
  • Former employers
  • Previous partners in the case of foster carer applicants.
  • Personal referees as provided by applicants.

Automated Decisions

For approved foster carers:

We may make automated decisions about you in respect of some foster carer payments.  

Data retention/criteria

Our Corporate Retention Schedule outlines how long we retain certain types of information. For further information on how long we retain your data in accordance with retention guidelines, please contact

Rights of individuals

Information about:

  • exercising your rights
  • contacting our Data Protection Officer
  • raising a concern with us, or
  • making a complaint to the Information Commissioner is accessible in our Guide to exercising your rights.

Updates (notice)

We may update or revise this Privacy Notice at any time so please refer back to this page for the most up-to-date version.


This page was last modified: Wednesday 24 July 2019 18:15