Financial Accounting Privacy Notice

Our core data protection obligations and commitments are set out in the Council’s primary privacy notice.

This notice provides additional privacy information for:

Members of the public making an insurance claim for loss against the Council


We collect, or obtain your personal information for the following purpose(s):

  • To enable us to process insurance claims made to the Council
  • To enable us to data match claims, transactions and payments to be identified as part of the Cabinet Office’s NFI (National Fraud Initiative) to assist in the prevention and/or detection of fraud.

Categories of personal data

In order to carry out these purposes we collect and obtain:

  • Name
  • Address
  • National Insurance Number
  • Occupation
  • Date of Birth
  • Medical Records 

Legal basis for processing

The legal basis for processing your personal information is:  

  • Limitation Act 1980
  • Latent Damage Act 1986

Information sharing/recipients

We may share personal information about you with the following types of organisations:

  • Cabinet Office – Under the National Fraud Initiative (NFI)
  • Department for Work and Pensions
  • Other Local Authorities
  • HM Revenues and Customs
  • Police
  • Utility Companies
  • Credit reference agencies
  • Service providers / Contractors / Partner bodies

Categorise sources if not obtained from data subject 

As well as information collected directly from you, we also obtain or receive information from:

  • Members of public / witnesses where applicable
  • Social media where applicable

Automated Decisions

For this service:

  • All the decisions we make about you involve human intervention

Data retention/criteria 

We usually retain your information for 6 year plus the current year, although it may need to be retained for the current year plus 15 years for negligence claims not involving personal injuries.

Rights of individuals

Information about:

  • exercising your rights
  • contacting our Data Protection Officer (DPO)
  • raising a concern with us, or
  • making a complaint to the Information Commissioner is accessible in our guide on exercising your rights, found on the Council’s data protection internet page

Updates (notice)

We may update or revise this Privacy Notice at any time so please refer back to this page regularly for the most up-to-date version.


This page was last modified: Wednesday 24 July 2019 18:16