Canvass Reform 2020

Household Canvass Reform 2020 – What will you receive this year?


What is the new canvass?


Each year the Electoral Registration Officer (ERO) has a legal requirement to conduct an annual canvass. The aim of the reform is to make the process simpler and clearer for citizens and reduce costs whilst safeguarding the completeness and accuracy of the register. 

How will the new canvass work?

Step 1: Data matching

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The Electoral Register was sent securely to the Department of Working Pensions (DWP) database to be matched in July. Electors' names and address were matched against National Insurance details and the information held by the DWP. In addition to this the ERO has the discretion to use local data (e.g. Council Tax records) to perform a matching exercise as well.

If all the registered people at a property can be matched with either of these databases the property will be sent down Route 1 canvass.

If there are any people at a property that cannot be matched the property will be sent down Route 2 canvass.

Care homes/ nursing homes and all other properties that have a responsible person i.e. a duty manager will be sent down Route 3 canvass

Step 2: Routes of communication

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Route 1

  • We will send properties a form with the elector details listed on it. If the elector details are correct you do not need to do anything more.

  • If you need to add or remove someone from the property or make any other changes, go to the website address and use the security codes on the form to login and complete the change (we strongly encourage you to opt for the online response).

  • If you do not wish to make changes online you can respond by one of the following methods;

  • Calling 0800 197 9871 and when prompted enter part 1 and part 2 of your security code, or

  • Texting NOCHANGE followed by your security code to 80212 (if nobody is eligible to vote include a reason after your security code e.g. empty, business, 2nd home, none, other).

  • Alternatively, amend the form and post it back to us.

Route 2 

We will send a form to the property through the post which will have elector details listed on it if we are aware of registered electors. A blank form will be sent if the property is empty.

  • We need a response from this form even if there are no changes to report.

  • If you need to add or remove someone's name from the property, go to the, go to the website address and use the security codes on the form to login and complete the change (we strongly encourage you to opt for the online response). If you do not wish to make changes online you can amend the form and post it back to us.

  • If you do not wish to make changes online you can respond by one of the following methods;

    • Calling 0800 197 9871 and when prompted enter part 1 and part 2 of your security code, or
    • Texting NOCHANGE followed by your security code to 80212 (if nobody is eligible to vote include a reason after your security code e.g. empty, business, 2nd home, none, other).
    • Alternatively, amend the form and post it back to us.
    • If we do not receive a response from the forms we send we will make every attempt to get a response from you, this may be via reminder forms, the telephone or a visit to your property.
      Due to the Covid-19 outbreak and to protect our officers we may not visit your property until it is safe to do so

Route 3

We will make contact with the care home managers or duty managers and send a letter with a list of those registered at the address.

For further information please contact the Elections team:

0800 0234 206

elections@trafford.gov.uk

Useful Information
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Key Dates
  • The annual canvass will begin on 11 August 2020

  • Route 1 forms will be dispatched around 26 August 2020

  • Route 2 forms will be dispatched around 11 August 2020

  • Route 3 canvass will begin in October

  • The revised register of electors is usually published by 1 December each year 

Recently moved house?

If you have recently moved house and registered for Council Tax your details will not be entered onto the electoral register automatically. You have to make a separate application to register to vote.

Registering to vote online is the quickest and easiest way.

New Residents

Any person who has been added to the form will need to make a separate application to register to vote.

Registering to vote online is the quickest and easiest way.

What could happen if you don't respond?
  • You will receive reminders via email, paper form, telephone or a door knock.

  • If you do not respond, an Electoral Canvasser will either call you if we have your telephone number or visit to collect the information required

  • If you do not provide the requested information you could be fined up to £1,000

Due to the COVID-19 outbreak and to protect our officers we may not visit your property until it is safe to do so.

I’ve already registered, will I still get an annual canvass communication?

You will be contacted every year to find out if there have been any changes to who is living at your address. If there are changes, you must provide the information requested. The purpose of the canvass communication is to confirm who lives at your address. This means we can invite other residents, including any 16 and 17 year-olds, to register to vote if we need to.

How do I complete the information requested on the canvass communication?

Responding to the canvass communication only takes a few minutes. Follow the details on how to respond shown on the communication (we strongly encourage you to opt for the online response). You need to include the name and nationality of everyone aged 16 or over who is resident and eligible to register to vote. If there are no eligible residents, you should state why this is the case. If anyone listed on the form is not living at your address, their name(s) should be clearly crossed through.

Data protection

We will only use the information you give us for electoral purposes. We will look after personal information securely and we will follow the data protection legislation. We will not give personal information about you or any personal information you may provide on other people to anyone else or another organisation unless we have to by law.