Keeping evidence of spending

Providers must keep clear records of how the Disability Access Fund has been used. This includes receipts for resources or training and a written explanation of why the funding was spent in a particular way. 

It is good practice to record the reasons for your decisions and to review the impact on the child or children who received the support.

You can use the following templates to record your decisions and show how the funding supports the child:

• Disability Access Fund statement of case template (blank)
• Disability Access Fund statement of case example

These templates help you:

• Describe the child’s needs
• Record discussions with parents, carers and professionals
• List equipment or resources with attached quotes
• Explain why the resources are required
• Show best value
• Keep a clear record for Ofsted or local authority checks

Ofsted inspections

Ofsted will consider how additional funding has been used to support children with special educational needs or disabilities during the inspection process. A written record of your decisions and evidence of impact will support this.