Children’s homes privacy notice
Read this alongside the Trafford Council privacy notice for information that applies to all services.
This page explains how we collect and use personal information in our children’s homes.
What information we collect
We may collect:
- Name, address, date of birth and contact details for children and young people
- Information about family members, carers and significant others
- Education records and progress reports
- Health information, including physical and mental health
- Social care records, including care plans, reviews and case notes
- Records of incidents, complaints and safeguarding concerns
- Legal information such as court orders or care orders
- Photographs or video recordings where relevant to care and safeguarding
This may include special category data such as:
- Health and disability information
- Racial or ethnic origin
- Religious or philosophical beliefs
- Sexual orientation
Why we collect your information
We use your information to:
- Provide care and support in a safe environment
- Plan and review care tailored to your needs
- Meet our legal duties under the Children Act 1989 and 2004
- Safeguard and protect children and young people
- Work with other professionals to coordinate care and education
- Monitor the quality of care in our homes
Our lawful basis
The main legal bases we use are:
- Public task – to carry out our duties under the Children Act and other laws
- Legal obligation – to meet safeguarding and care requirements
- Vital interests – where necessary to protect someone’s life
- For special category data, we rely on:
- Health or social care purposes – under UK GDPR Article 9(2)(h)
- Safeguarding purposes – under UK GDPR Article 9(2)(g) and Schedule 1 of the Data Protection Act 2018
Who we share your information with
We may share your information with:
- Other council teams, including education, safeguarding and housing
- NHS organisations, including GPs, hospitals and community health teams
- Schools and education providers
- The police and other law enforcement agencies where necessary
- Regulators such as Ofsted
- Independent reviewing officers and advocates
- Courts and legal representatives involved in your case
We only share what is necessary and will always do so securely.
How long we keep your information
Children’s residential care records are kept for 75 years from the child’s date of birth, or 15 years from the date of death if the child dies before 18.
This is to meet legal and safeguarding requirements.
Automated decision‑making
Children’s Homes do not make decisions about you based solely on automated processing.
Contact us
If you have questions about how we use your information in our children’s homes, see the Contact us section in the primary privacy notice.