Trafford day nurseries privacy notice

Part of: Trafford Council privacy notice

Contents

Read this alongside the Trafford Council privacy notice for information that applies to all services.

This page explains how we collect and use personal information in Trafford day nurseries.

This notice covers:

  • Partington day nursery
  • Sanyu daycare

What information we collect

We may collect:

  • Name, address, date of birth and contact details for children, parents and carers
  • Emergency contact details
  • Information about family members and household circumstances
  • Health and medical information, including allergies and dietary requirements
  • Details of any special educational needs or disabilities (SEND)
  • Attendance records and development progress reports
  • Funding and payment details
  • Photographs and videos for learning records or promotional purposes (with consent where required)

Some of this will be special category data, such as:

  • Health information
  • Racial or ethnic origin (if relevant to service provision)
  • Religious or philosophical beliefs (if relevant to service provision)

Why we collect your information

We use your information to:

  • Provide safe and appropriate childcare
  • Support children’s learning and development
  • Maintain health, safety and safeguarding arrangements
  • Administer funding, payments and nursery places
  • Keep parents and carers informed about their child’s progress
  • Meet our legal duties under early years and childcare legislation

Our lawful basis

The main legal bases we use are:

  • Public task – to carry out our duties under the Childcare Act 2006 and related legislation
  • Contract – for the childcare services we provide to you
  • Consent – for optional activities such as marketing or promotional photography

For special category data, we rely on:

  • Health or social care purposes – under UK GDPR Article 9(2)(h)
  • Safeguarding purposes – under UK GDPR Article 9(2)(g) and Schedule 1 of the Data Protection Act 2018

Who we share your information with

We may share your information with:

  • Other council teams, such as early years funding and safeguarding
  • NHS organisations, including health visitors and speech and language therapists
  • Ofsted and other regulators
  • Schools and early years providers when a child moves on
  • The police or other agencies if required for safeguarding or law enforcement
  • Funding bodies for early years and childcare entitlements

We will not share your information for marketing purposes without your consent.

How long we keep your information

Nursery records are kept for three years after a child leaves the setting, unless there is a safeguarding reason to keep them longer.

Automated decision‑making

Trafford day nurseries do not make decisions about you based solely on automated processing.

Contact us

If you have questions about how we use your information in Trafford day nurseries, see the contact us section in the primary privacy notice.